Team Assistant

City of London Permanent £30,000 - £35,000
  • A progressive admin role for a Global bank in the City of London
  • You must have some admin experience in a corporate setting and keen to learn

About Our Client

Our client is an international banking group with offices based in The City of London

Job Description

  • Provide a high standard of administrative support to both the management team and colleagues within the London office.
  • Attend internal meetings and take minutes; compile and distribute accurate minutes and records of meetings.
  • Responsible for travel arrangements, entertainment arrangements and calendar management, maximising time and effectiveness with a clear understanding of priorities.
  • Be the first point of contact for internal & external stakeholder enquiries (Email, phone, on-site visitors etc.)
  • Coordinate general office management activities to ensure the day-to-day operations run smoothly, including replenishing stationery/ refreshments and distributing mail accordingly.
  • Liaise with building management and other suppliers with regards to facilities maintenance (heating, lighting, furniture etc.).
  • Review, process and coordinate the payment of all invoices to the Finance team following the appropriate approval from the relevant manager.
  • Perform monthly financial administrative tasks as required.
  • Administer employee benefits, process employee expense claim forms and monitor employee expenditure via tracking software.
  • Provide HR administrative assistance (i.e. candidate tracking, job spec updates, etc.)
  • Assist the Compliance team through administering and maintaining all onboarding documentation.
  • Collaborate with all departments to assist in ensuring all project deadlines are met and delivered and ad-hoc tasks are complete.

The Successful Applicant

  • Ideally minimum of 2 years relevant experience
  • Excellent organisational skills, ability to prioritise work load and multi-task
  • Strong Microsoft Office applications skills (Word, Outlook, Excel)
  • Accuracy and attention to detail essential
  • Reliable & honest
  • Excellent written, verbal & interpersonal communication skills
  • Professional, discreet and trustworthy
  • Ability to work independently and as part of a team

What's on Offer

  • Access to competitive working conditions, a wide range of employee benefits, and a dynamic work environment
  • Open, respectful workplace where all employees can achieve their full potential
  • Equal opportunity employment as an integral part of the Bank's values and commitments
  • The Bank has been ranked among the top employers for diversity in Canada for several years
Amelia Clark
Quote job ref
Phone number
+44 207 645 1421

Job summary

Business Support
Sub Sector
Financial Services
City of London
Contract type
Consultant name
Amelia Clark
Consultant phone
+44 207 645 1421
Job reference