Supply Chain Administrator
Papworth NHS are in search of a Supply Chain Administrator
Temp to perm 6 month initial contract
About Our Client
Leading Public Sector and government NHS organisation based in South Cambridge who have recently relocated to the new Papworth Hospital site and hence in need of a Supply Chain Administrator to focus on their materials management, stock whilst dealing with suppliers. This role is an initial 6 month contract with the view of extending
Supply Chain Administrator temp to perm 6 month contract role with the following core responsibilities and duties
- Provide a professional, customer focused Materials Management service to all user departments.
- Operate within the provisions of the Trust Standing Financial Instruction (SFIs) and departmental policies and procedures at all times.
- Ordering of non-supply chain products with NHS Supply Chain technology.
- Undertake the data capture of orders using a hand held barcode reader, and transmission of these orders to the supplier via the Electronic Demand Capture (EDC) and Electronic Demand capture (EDC) Gold interface links with NHS Supply Chain.
- Liaise with Trust departmental staff regarding operation of EDC Gold.
- Responsible for the timely input of data to ensure continuity of supply.
- Provide receipt and distribution services, including unpacking and checking delivered items against delivery/order information, taking corrective action where necessary and maintaining audit records.
- In accordance with customer procedures ensuring stocks are managed appropriately and cost effectively, whilst meeting the customers' departmental or area needs.
- In liaison with senior and clinical colleagues, identify and explore opportunities for potential cost savings for the Trust, whilst maintaining quality standards.
- Carry out stock level reviews of Material Management products at ward/ department level, in agreement with the appointed ward/ department key personnel and at an agreed frequency, to include appropriate stock rotation and routine housekeeping.
- Ensure safe storage of products and materials in compliance with fire and infection control regulations, reporting any identified risks as necessary.
- Support rationalisation and standardisation of medical and surgical products.
- Inform customers of any product changes or shortages and actively source alternatives.
- Manage ad hoc or urgent requests for stock, ensuring they are dealt with in a timely manner.
- High urgency product recalls following safety alerts.
- The removal, return or disposal of excess or redundant stock.
- Maintain accurate paper and electronic records and filing systems and provide administrative support, filing, photocopying, collating of information and other associated duties.
- Ensure communication of information within the Materials Management team and share best practice operationally; act and participate as a member of the wider Procurement team, assisting colleagues within other areas of the department as required and attending departmental update meetings as required.
- Actively build and maintain professional working relationships with colleagues, key customers and external organisations, to a consistently high standard of customer care.
The Successful Applicant
Supply Chain Administrator experience and traits required
- Communicates with ward staff at all levels and all other relevant staff.
- Creating and maintaining relationships with other organisations, NHS Supply Chain and suppliers.
- Maintains communication with the Procurement Partner.
- Informing Procurement Partner of any sensitive issues.
- Resolve customer queries and complaints as appropriate.
- Understand the purchasing procedures in relation to standards, policies and financial responsibilities of the Trust.
- Have a understanding of the software package used to purchase goods.
- Understand in detail how to download information using the electronic bar-code readers.
- Ensure goods are in the correct location to achieve optimum stock holding.
- Responsible for the maintenance of records associated with this service.
- Carry out regular reviews of the areas managed.
- Action discrepancies having regard for their urgency.
- Ensure stock is rotated, documenting all out of date stock.
- Maintain stock levels as agreed, highlighting areas that have insufficient stock, ensuring the ward staff are aware.
- Produce reports and analyse trends, discuss and recommend revised stock levels.
What's on Offer
Great location in South Cambridge, having relocated to Addenbrookes hospital with the potential of a longer term and permanent role