Purchase Ledger Assistant

**PLEASE NOTE - THIS IS THE FULL JOB DESCRIPTION AND EXPERIENCE IN THESE AREAS IN ONLY DESIRABLE**

Invoice Processing:

• Accurately log invoices to the correct company and supplier then distribute invoices within two days of receipt to the correct initiator.
• Every morning promptly action items returned to purchase ledger, minimising the delay in payment to the supplier
• Highlight urgent invoices correctly to ensure all business critical payments follow the correct internal procedures without causes any hold ups.

Supplier Relationships & Queries:

• Maintain good relationships with suppliers by communicating regularly, including distributing remittance advices immediately following payment processing.
• Reconcile supplier statements regularly and at as required by the Supervisor.

Internal Relationships & Queries:

• Respond promptly to internal queries and requests surrounding invoices and payments through regular personal and telephone contact to resolve invoice queries quickly and efficiently.
• Pro-actively chase approval of invoices in the workflow and escalated to the Supervisor any issues that are holding up payment of invoices.

Payment Runs

• Arrange payment of approved invoices on a timely basis in accordance with the agreed supplier payment terms ensuring the payments are approved in compliance with internal authorisation procedures.
• File all payment run paperwork immediately following full sign off.
• Minimise number of same day payments through proactive workflow management and ensure any same day payments are closed off to ensure they not paid on a BACs run.

Bank Reconciliations

• Post bank receipts and payments daily using BIM, preparing full bank reconciliations in accordance with monthly deadlines.
• Query unknown items on a timely basis with the appropriate party (Financial Accountant, agent or supplier)