Legal & HR Assistant - Theatre

Legal

• To assist the General Counsel in the management of: theatre agreements with show producers, supplier agreements, ticketing arrangements, confidentiality agreements, standard terms and conditions and other contractual and/or legal matters
• To co-ordinate and provide administrative support in respect of all "business as usual" contracts including record keeping (hard copy and electronically), and following up internally with stakeholders, and externally with third parties, in respect of outstanding matters
• To provide support and administrative assistance on ad-hoc legal and commercial issues including in respect of disputes and litigation matters
• To undertake research and generate know-how on a broad range of legal and regulatory matters

HR

• To support recruitment processes, reviewing job descriptions and person specifications, placing advertisements, scheduling interviews, taking up references, and preparing offer letters and contracts working to standard Company templates
• To support the HR Manager with the implementation of the new integrated HR & Payroll system; learning the administrative system setup of the relevant areas such as new starter processes, leave management and recruitment functions and supporting and advising managers in these areas
• To assist the HR Manager in coordinating employee starter and leaver processes; providing reference letters for leavers, collecting personal information and contracts, establishing proof of right to work in the UK, authorising the issue of Company ID cards and keys and approving new users' access to IT systems
• To support the HR Manager with internal HR processes including the keeping of accurate records, and taking notes in disciplinary and grievance meetings
• To support the HR Manager in overseeing HR record-keeping processes, ensuring that the HR system is appropriately maintained, in line with Company policy
• To assist in the development and administration of HR, management and leadership training programmes

Data Protection

• To provide assistance in complying with data subject rights including data subject access requests and deletion of data
• To help manage internal data protection systems
• To assist on a variety of tasks required to ensure compliance with data protection laws and regulations

General

• To provide administrative support for meetings, issuing agendas, taking minutes and arranging rooms and resources as required
• To provide administration and coordination support to specific projects as requested by the General Counsel, HR Manager and Executive Director
• To provide general administrative support to the Executive Director, General Counsel and HR Manager, being responsible for filing, record-keeping and archiving, diary management, provision of documents and the drafting of correspondence
• To undertake any other duty commensurate with the level of the post as may be reasonably required by the General Counsel, HR Manager and Executive Director