HR Coordinator

London Temporary £30,000 - £35,000
  • 12 month fixed term HR Coordinator contract
  • Dynamic, friendly and supportive team seeking HR Coordinator!

About Our Client

Wealth Management company in the City of London

Job Description

HR Coordinator duties:

Lifecycle Work stream

  • Managing the People Services inbox workflow, answering employee queries or re-directing as necessary
  • Managing all HR Oracle updates in line with payroll cut off dates
  • Running regular and ad hoc reports from HR Oracle
  • Assisting with work experience/internships/referrals
  • Completing mortgage/tenancy/ visa references in line with required timescales and agreed process
  • Role changes, salary changes and other key people processes, ensuring the necessary authorisation and documentation is acquired and processed through People Services to payroll
  • Managing Right to Work/Visa process on an ongoing basis for both new joiners and current staff, to ensure accurate Right to Work records and documents are maintained
  • Managing the contract extension process, including monitoring of contracts, chasing/following up for confirmation and authorisation, producing documentation and ensuring it is updated in Oracle through People Services

Onboarding Work stream

  • Ensuring that offer paperwork is processed for new joiners and their on boarding process is commenced via the Discover system in line with agreed SLAs.
  • Managing the probation process
  • Be a background screening subject matter expert, completing the Verifile sign off process in line with the background screening escalation matrix, ensuring that screening is reviewed for all new joiners before start date and approvals obtained where required
  • Updating Oracle HR database with new joiner details in line with payroll cut off dates
  • Ensuring thorough communication throughout the on boarding process from offer through to joining between the new joiner, Careers, IT the new joiners manager/team and payroll
  • Liaising with the new joiner to ensure all details for their joining date are confirmed and any questions are covered off in advance
  • Producing documentation for transfers and role changes via the Discover system

Off boarding Work stream

  • Managing the Leaver process including liaison with payroll for production of leaver letter, Shares team for shares considerations, completing leaver checklist requirements and updating leaver details on Oracle.
  • Undertaking face to face and / or telephone exit interviews with timely escalation of feedback/ issues.
  • Ongoing review of leaver survey data to ensure accurate and timely reporting and escalation of feedback/ issues as required
  • Providing analysis and commentary to P&O leadership and senior management on reason for leaving trends

The Successful Applicant

HR Coordinator must haves:

  • Proven experience of administration ideally this will have been gained in an HR/People Services environment
  • Oracle experience would be an advantage
  • Team working and collaboration
  • Organised, accountable and methodical
  • Flexible approach
  • Ability to build and maintain relationships and communicate effectively
  • Accurate and fast administration, organised in tracking own work
  • Able to use own initiative, particularly around our process development

What's on Offer

HR Coordinator position at a Financial Services firm in the city of London for a 12 month fixed term contract

Katy Simmonds
Quote job ref
Phone number
+44 207 269 2421

Job summary

Contract type
Consultant name
Katy Simmonds
Consultant phone
+44 207 269 2421
Job reference