HR Administrator

London Temporary £24,958 - £29,117
  • Leading health care charity recruiting a HR administrator
  • Hybrid role (2 days office/ 3 WFH)

About Our Client

My client is a not for profit market development organisation

Job Description

Recruitment administration

  • Effective and efficient recruitment administration to include:
  • Prepare recruitment templates and candidate information
  • Advertise vacancies internally, on the website, and through external job boards/agencies as agreed with hiring manager and HR Advisor/Head of HR
  • Manage enquiries through the Recruitment Mailbox including efficient response to queries, acknowledge receipt of applications and prepare short-listing information for hiring managers
  • Schedule interviews, prepare and send invites to interviews, effectively answering any queries
  • Welcome candidates for interviews, support with selection administration, manage schedule on day(s) of interviews and any issues arising
  • Undertake pre-employment checks, including right to work in the UK and reference checks
  • Draft offer letters and contracts
  • Contact unsuccessful candidates and arrange feedback

Onboarding, induction and leavers administration

  • Prepare onboarding, induction and leaver information to include:
  • Liaise with and send welcome pack to new employees prior to their first day
  • Ensure receipt of all appropriate onboarding information including payroll form, next of kin, confidentiality statement etc.
  • Administer the induction e-learning system ensuring employees receive notification of training when they start and refreshers thereafter.
  • Draft acknowledgement of resignation letters and send leaver surveys prior to employees' last day with the organisation
  • Provide exceptional service to new starters and their managers throughout the induction and onboarding journey.

HR system administration

  • Process, input and maintain all employee data in the HR information system including new starters, leavers, holiday information, and any changes
  • Support managers and employees effectively and efficiently with system queries
  • Proactively work to enhance system use within the HR team and across the charity, making recommendations for improvements to system processes to HR Advisor/Head of HR.

Payroll and benefits administration

  • Prepare and send appropriate employee information to HR Advisor/Head of HR for payroll each month, ensuring information is accurate and payroll deadlines are met
  • Administration of benefits systems (including pensions and cash plan), ensuring employees are added and removed in a timely fashion.
  • Administer information for other benefits such as our cycle to work scheme.

The Successful Applicant

  • Previous experience of HR administration either as an HR Assistant with experience of creating and maintaining templates, processes and policies
  • Demonstrable experience of managing a varied workload and achieving objectives
  • Ability to use HR information system effectively

What's on Offer

This is an ongoing temporary role paying between £12-14ph depending on the level of experience. Although initially this is a temporary role, for the right candidate there is a possibility of a permanent role after 3 months.

The HR team are working on a hybrid model so the successful candidate will be expected to come into the office 2 days per week.

Shaameen Kalyanji
Quote job ref
Phone number
+44 20 7269 2280

Job summary

Sub Sector
Contract type
Consultant name
Shaameen Kalyanji
Consultant phone
+44 20 7269 2280
Job reference