Financial Transactions Manager

London Temporary £35,000 - £45,000
  • Leading health care charity recruiting a finance transactional manager
  • Responsible for managing the AP, AR, Cashbook and Payroll Function

About Our Client

An independent leading health-care charity providing advice and tools to help people make better lifestyle choices.

Job Description

Payroll

  • Act as key point of contact to external payroll provider (Moorepay);
  • Ensure monthly payroll submissions to Moorepay are completed accurately and on time;
  • Working closely with the HR Manager, ensure monthly payroll reports from Moorepay are
  • checked for accuracy and completeness;
  • Ensure payments to employees are made accurately and on time;
  • Ensure that starter and leaver payroll processes are in place;
  • Ensure that payroll records are maintained accurately and that appropriate controls are in
  • place e.g. to ensure confidentiality of employee payroll records;
  • Act as key point of contract to pension provider to ensure pension information is supplied
  • correctly and auto-enrolment pension scheme processes are in place;
  • Report and develop dashboard of payroll KPIs;
  • Assist with the preparation of the year-end audit file and liaison with auditors relating to
  • payroll;
  • Act as a system administrator for the payroll system;
  • Support annual pay review process as required.

Purchase Ledger

  • Take full ownership of the accounts payable process including maintenance and accuracy of
  • the financial records;
  • Critically review the accounts payable control environment, develop and maintain appropriate controls;
  • Report and develop dashboard of purchase ledger KPIs;
  • Ensure monthly purchase ledger processes are completed within management accounts reporting deadlines;
  • Act as first level approver for all purchase orders ensuring these are coded correctly and have appropriate supporting documentation;
  • Review weekly / monthly supplier payment proposal in advance or approval by FD & CEO;
  • Monitor age profile of open purchase orders to ensure these accurately represent financial commitments of the organisation;
  • Act as system administrator for the purchase order / invoice approval system (SICON);
  • Manage supplier reconciliations and supplier relationships;
  • Manage payment of employee expenses, season ticket loans and health and well-being grant payments;
  • Assist with the preparation of the year-end audit file and liaison with auditors relating to the AP ledger

Sales Ledger

  • Take full ownership of the accounts receivable process including maintenance and accuracy
  • of the financial records;
  • Raise invoices / requests for donations as required (there are three main invoice runs per
  • year- approximately 600 invoices in total);
  • Ensure credit control processes are in place and that potential bad debts are escalated to the
  • FD;
  • Review cash allocations for accuracy and completeness;
  • Lead monthly meetings with the Account Management Team to ensure (i) all invoices have
  • been raised promptly and accurately (ii) delays to invoices e.g. where PO numbers are
  • required, are escalated (iii) potential bad or doubtful debts are reviewed;
  • Report and develop dashboard of accounts receivable KPIs;
  • Assist with the preparation of the year-end audit file and liaison with auditors relating to the AR ledger

Cash Book

  • Oversee and review cash book postings and reconciliation of cash books to bank statements;
  • Oversee and review credit card postings and reconciliation of cash books to bank statements;
  • Ensure bank mandates are up to date and comply with financial policies;
  • Maintain relationships with banks.

The Successful Applicant

  • Part Qualified (ACCA/ CIMA)
  • Experience of working in a not-for-profit and/or SME environment.
  • Previous experience of managing high volumes of financial transactions.
  • Ability to work autonomously.
  • Ability to explain financial reports to non-finance specialists.
  • Ability to liaise effectively across all levels of the organisation including directors of the
  • organisation.
  • Excellent communication skills.

What's on Offer

This is a 12 month contract offering between £35,000 to £45,000 depending on the level of experience.

Contact
Shaameen Kalyanji
Quote job ref
JN-012021-2003334
Phone number
+44 2078 312000

Job summary

Sector
Industry
Location
Contract type
Consultant name
Shaameen Kalyanji
Consultant phone
+44 2078 312000
Job reference
JN-012021-2003334