Finance Administrator

As the Finance Administrator based from the Farnham, Surrey office you will be responsible forAccounts & AdministrationEnsuring financial records and information relating to both schemes is processed when required, on a daily, weekly and monthly basis, progressing details and data as per the Finance accounting timetable.

To also support the development of the Jaama Fleet System, analysing data, creating reporting and maximising functionality

Adding new vehicles to the fleet database and processing the purchase invoices for payment

Vehicle Purchase - working with the supplier to ensure that a car is seamlessly processed from the purchase to the swap out of old into new car

Ensuring that driver and vehicle records are both added and removed as required:

Update Monthly Mileage and Maintenance Returns (internally) and review monthly non-compliance reports, expediently chasing drivers on non return of their mileage details

Update driver "fines" and ensure that these are monitored (ensure the driver has paid any PCN) and progress chasing any "speeding fines" (NIP's) that will incur endorsements (to advise the Fleet Controller if there are concerns)

Input and Access vehicle recalls, chasing and ensuring that the recall has been actioned and kept on record for Health & Safety purposes

Expediently updating (coding) and processing Car Fleet invoices for payment and challenging non compliant invoices (overcharge, unauthorised, extra work, no discount!!) and liaise with suppliers as necessary

Administer the M.I.D. (Allianz Insurance Database) by adding and removing company cars, loan and demonstrator vehicles from insurance. Reconcile on a regular basis with Key 2 and M.I.D.

Administer Fuel Cards for all Shell Accounts - requesting replacement, cancelling where required and processing through to driver. Reconcile on a regular basis with Key 2 and Shell Interactive.

Invoice drivers for vehicle damage as requiredReporting & System Development

To review the use of the current Fleet system (Jaama) to focus on the following areas:

Analysis data to flag up potential risks across the Company Car Fleet and Cash Allowance employees

System training and optimal usage for the business and team

Review, develop and present reporting on Fleet trends, from non-compliance, out of policy approvals, fleet ageing trends and mileage risks along with any other reporting as requested

Ensure that business mileage data captured in the expense systems are also uploaded and maintained in Jaama