Save Job Back to Search Job Description Summary Similar JobsIncredible opportunity to be one of the first employees in this joint ventureJoint venture but part of a massive well known groupAbout Our ClientThey are leading the way in generating ultra low emission technology. The company is part part of a massive global structure of 19,000 people, but the office and business in London is currently 4 people and growing to 40-50 by end of next year. This will be a really fast paced environment and really suit someone who is excited by the growth and scaling up.Job Description* Coordinating the executive calendars across multiple time zones* Liaising with other EAs in multiple time zones to arrange meetings with senior stakeholders with conflicting diaries.* Arranging of multiple global travel arrangements, preparing agenda, arranging logistics entry requirements, attending team meetings and maintaining action logs for leadership team meetings.* Management of extensive travel arrangements such as taxis, accommodation, restaurant bookings and collate travel itineraries.* In-charge of logistical arrangements of high profile visitors from Head Offices.* Management and responsibility for diary management, in-box management and ad-hoc administrative duties* Prepare materials for meetings and provide post-meeting follow-up notes.* Co-ordinate internal and external meetings* Prepare quarterly Townhall, setting up and support events; (Lunch & Learns, Breakfast meet ups etc.)* Generate expense and claim form submissions* Be able to create a new supplier in the system, invoicing support and raising POsThe Successful ApplicantBeing accountable for all projects and tasks undertaken. Ensuring information is obtained and completed on time.Prioritising workload to meet the ever-changing business objectives and demandsGood knowledge of Microsoft Office; SharePoint, Excel, Word and PowerPointProven ability to work under pressure and multi-taskCan effectively prioritise workStrong team playerThe ability to influence and negotiate to a high standardHigh level of integrity; confidentiality and discretion are a major part of this roleStrong interpersonal skills, communication and organisational skillsAble to deal with ambiguityExcellent attention to detailAbility to communicate with people at all levels confidently and professionallySpoken French, Spanish or Mandarin would be an advantageous bonus, but isn't a necessityWhat's on Offer£50,000 - £58,000 (depending on the candidate)ContactSarah BagnallQuote job refJN-082024-6512931Phone number+44 207 269 2466Job summaryJob functionBusiness SupportSub SectorExecutive AssistantSectorEnergy & Natural ResourcesLocationLondonContract typePermanentConsultant nameSarah BagnallConsultant phone+44 207 269 2466Job referenceJN-082024-6512931Job NatureHybrid working
