Commercial Executive Assistant

The following responsibilities are associated with this Commercial Executive Assistant role:

• Manage the Directors appointments, calendar, meeting schedules
• Make travel arrangements both domestically & internationally to make best use of their time
• Maintain the executive's special / strategic projects
• Advises, supports, assists, coordinates, and collaborates on special projects which are highly complex, and involve creation and oversight of multifaceted teams
• Will have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources
• Handle confidential information and maintain the security of the Executives records and files
• Perform other administrative tasks using independent judgment and discretion
• Plan, organise, and schedule own workload so that these activities are completed accurately and on time
• Activities may include preparing documents and presentation materials
• Screening and responding to incoming correspondence, enquiries, and phone calls
• Drafting letters and official information releases
• Arranging and attending meetings
• Taking and distributing minutes
• Preparing social media posts and departmental communications
• Preparing expenses, managing leave requests and authorisation of invoices
• Preparing a daily schedule
• Some travel maybe required from time to time