Accounts Assistant

Record all incoming purchase invoices

Match each purchase invoice against the correct delivery note and purchase order and post to SAGE 300

Run a proposal payment report from SAGE 300 and pass to Financial Controller / Management Accountant / Finance Manager to make BACs payments

Set up new customers and make appropriate checks (credit, treasury etc)

Reconcile supplier statements and request copy invoices if not posted to ledger

Handle all queries with companies invoices and liaise with the Sales Person to resolve issues

Check, code and post employee expenses and request payments

Allocate daily payments and receipts from banking reports to SAGE 300

Chase all outstanding debts to ensure that the Company's terms and payment conditions are adhered to

Maintain the cash-book in excel and ensure it reconciles to the Cash Management in SAGE 300

Advise sales and operations teams regarding customers on credit hold

Carry out credit checks for new customers using the Company's credit checking facility (third party)

Raising customer invoicing in ERP system

Triggering specific ad-hoc payments during the working month

Post overhead expenses to SAGE 300 and co-ordinate the coding with department managers

Administration of monthly inter-company recharges (sales and purchase ledger)

Identification in SAGE 300 of specific incoming purchase invoices and addition of necessary detail to support monthly reporting and analysis

General office administration support (filing and other similar duties)

Support the Finance Manager with month end closing

Cash forecasting on weekly basis

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