Executive Assistant

• Extensive diary management to include arranging meetings when required, preparing meeting packs, collating the relevant paperwork, meeting and greeting visitors.
• Maintaining an awareness of email traffic within the mailbox and acting on requests given  in relation to next steps
• Keeping informed of the daily, weekly and monthly management information when received (includes printing and collating).
• Making extensive travel arrangements and creating itineraries that ensure the most appropriate use of time whilst travelling.
• Maintaining an up to date and easy to reference filing system, both electronically and in paper form.
• Ensuring the timely delivery and collation of weekly updates from direct reports.
• Fielding telephone calls and taking accurate messages.
• Maintaining administration systems, e.g. submission of business expenses, holiday records.
• Drafting letters, presentations, spreadsheets, typing and photocopying as required.

 

The ideal candidate will be warm but strong, calm but persuasive, organised, enthusiastic and adaptable with a strong ability to build effective working relationships with many areas of the business. The technical competencies/skills required to perform the job are: 

• To be adaptable in accordance with the different needs of the role
• Advanced IT skills including Microsoft Office and Outlook.
• Good interpersonal and communication skills in particular the ability to work with VIPs and senior management
• The resilience and flexibility to maintain consistency of work performance under pressure to make sure all deadlines are met.
• Good personal organisational and time management skills.
• Ability to maintain confidentiality and discretion at all times.
• A calm influence with a pro-active attitude.
• Attention to detail.

 

Where specific UK qualifications are required we will take into account overseas equivalents.

Basic salary to £40,000 plus competitive benefits package on offer.