Business Administrator

• A truly diverse support role! Covering 3 key areas -
• Business Administrator.
• Office Administrator.
• Marketing Project Support.

Duties will include -

Office Administration

• Provide MD support.
• Office contact.
• General office housekeeping (supplies, samples etc).
• Meeting support including annual POP / LRP.

EMEA Marketing Support

• Invoicing - Sharepoint invoice coding; BMS monitoring, reconciliation & reporting.
• Project Management - Marketing project management support.
• Data reporting - Market reporting coordinator (US / EMEA insight team); create efficient ways to share info / data within EMEA team.

Export Sales

• Invoicing - Sharepoint invoice coding; BMS monitoring, reconciliation &  reporting.
• Customer  liaising – Chasing invoices from customers; following up on customer queries on payment.  

Accounts Administration

• Invoicing - Postal service of invoices to US office; EMEA allocation of invoices in Sharepoint; Customer remittances (reconciliation, printing, posting); OSIS Ltd VAT process.
• Administration -  New customer set up; Credit and vendor set up / management; Norad reconciliation (individuals to book  own travel arrangement direct with Norad).
• Expenses process - Postal service of expenses to US office.  

• Strong business support experience - exposure to and experience in supporting diverse business functions including marketing, sales and finance.  
• Analytical.
• Organised.
• Attention to detail.
• Proactive and solutions-oriented.
• “Can-Do” attitude.
• Self starter.
• Takes ownership & uses initiative.
• Solution focussed / drive execution.
• Enthusiastic about the scope of work.
• Strong communication & interpersonal skills.
• Communicate at all level of organisation.
• Communicate effectively with remote US / French office.
• Optimistic, personable, astute.
• Knowledge and understanding of financial processes & systems - SAP, Stars, Excel.
• Financial management & reporting (invoice processing, tracking, reconciliation etc.).
• Customer & vendor administration and management.

Where specific UK qualifications are required we will take into account overseas equivalents.

• Good salary.
• 25 days holiday.
• 10% bonus.
• Early finish on Friday afternoon during the summer months.