Marketing Assistant/Secretary

My client, a leader in their own right is currently recruiting for a Marketing Secretary to become an integral member of their busy marketing department. The role encompasses a variety of different duties ranging from event support to producing pitches and proposals whilst completing secretarial and administrative duties.

 

Interaction Management: working with marketing to maintain up-to-date information in Interaction and continue the 'clean-up'. Input press contacts and maintain tracking of relationships. (5%)

Events Support for their ongoing events programme such as cleaning up

invitee lists, checking addresses and finding missing information;

organising venue requirements, name badges, attending event. (10%)

Dealing with day to day telephone enquiries which come through the

department (5%) helping filter relevant and important ones to

marketing manager.

Pitch and proposals Support: Assist European pitch team with mark

ups of documents and background research for proposals. (15%)

Directory Submissions and Meetings: Assist team in putting together

submissions and in organising meetings between the directories/press,

liaising with secretaries to move these forward. Organising relevant

materials for these meetings and assisting team in follow up. Assist in

collating results and updating databases accordingly. (10%)

Document Management : Assist in maintaining all other European

marketing databases and spreadsheets including the 'Pitches prepared

by Marketing', 'Quotes Master', 'European Deals Master' and the

Monthly Pitch Update. (10%)

PR Assistance – Assist European PR Manager with European press

initiative drive, including updating press handouts, assimilating press

lists, organising meetings, tracking articles involving , scanning

the press for relevant information on competitors, and assisting on

tracking client target coverage.(30%)

Updating of External Materials: Working with Marketing team to

ensure materials such as lawyer biographies, and office

descriptions are kept up-to-date both in-house. (5%)

Administrative Support – Assist in clearing the back-log of admin in

the department and bring filing of documents up-to-date and ad hoc

research assistance on major European Marketing Initiatives and

projects. (15%) 

We are seeking a competent marketing secretary with creative flair. You must have the passion and dedication to produce work to the highest standards. In order to do this great attention to detail is required at all times, the ability to organise and prioritise daily workloads whilst working with various departments provides you will a busy day so you must be able to juggle many tasks at any one time. Excellent communication skills and the ability to express ideas and concerns within this position will be required. Highest levels of Microsoft applications are essential (Word, Excel, Power Point).

Where specific UK qualifications are required we will take into account overseas equivalents.

£24,000 + Benefits