Secretary - Operations

An exciting PA with the following responsibilities:

• Full diary management to COO and Head of Finance with ad hoc diary management for Direct Reports where applicable and setting up large forums/meetings
• Administrative support to team to including travel, collation of information for reports, MI etc.
• Actively look to improve administration processes for department by reviewing processes within the department.
• Complete expense claims for COO and review submitted claims from the team for authorisation and ensure all overdue Expense claims are submitted as a matter of urgency
• Maintain and update regular meetings from COO’s calendar & associated room bookings.
• Book national and global travel on an ad hoc basis for team, including COO, to comply with group policies. Complete travel tracking spreadsheet and produce monthly reports.
• Stationery ordering for department to include new orders, stock control and cost control
• Actively work with the team to ensure the office environment is always compliant with health & safety regulations i.e. encourage the team to archive unwanted documentation etc.

My client is looking for a PA with the following experience / skills:

• Working at Senior Level within Financial Services organisation
• Previous experience in an Admin function
• Strong organisational skills
• Ability to interact confidently at all levels
• Proactive approach with limited need for direction or supervision
• Ability to multi-task and manage ever changing and often conflicting priorities
• Strong written and verbal communication skills
• Investment Banking Experience

• Knowledge of Operations business

• Experience of web site maintenance

• Preferable experience in a similar working environment

Where specific UK qualifications are required we will take into account overseas equivalents.

A ongoing temporary assignment