Role details

Team Secretary

London   •   £25,000 - £28,000   •  Permanent

Bullet points

  • Team Secretary
  • Global real estate company

About Our Client

A global real estate provider with an international network of more than 600 offices and associates throughout the Americas, UK, Europe, Asia Pacific, Africa and the Middle East.

They offer a variety of services to clients all over the world and are a well- known, reputable brand.

This company offers a great working environment where you will feel valued as an employee, they offer fantastic progression opportunities and provide training and support to all.

Job Description

The successful Team Secretary will have the following duties:

  • Arranging travel, accommodation, meeting rooms
  • Diary management of fee earners
  • Typing of letters/reports/tenders/emails
  • Checking emails for those absent from the team and acting as main point of contact for clients in fee earner absence
  • Creation of agendas and minute taking
  • Dealing with queries from clients and consultants
  • Ensuring CVs, Case Studies and Team Sheets are kept up-to-date using the correct marketing format/templates
  • Ensuring the team is compliant in all aspects
  • Filing/photocopying/scanning/archiving
  • Invoicing and updating fee spreadsheets and monitoring debtors
  • Managing contacts database
  • Managing mailboxes
  • Organising client/team events
  • Opening post
  • Preparation and completion of tender documents and Pre-Qualification Questionnaires
  • Preparing PowerPoint presentations
  • Processing Expenses for fee earners
  • Processing incoming invoices
  • Telephone calls/messages
  • Exercise confidentiality and discretion at all times.

The Successful Applicant

You will need to have the following personal skills/ attributes for this Team Secretary position:

  • Proactive
  • Excellent time management, organisation, co-ordination and prioritising skills
  • Professional and confident telephone manner
  • Excellent verbal and written communication skills
  • Ability to multitask and to work accurately and effectively under pressure
  • Understand the principles and practice of client care
  • Must be a team player
  • Strong proof reading and attention to detail skills
  • Excellent IT skills - Microsoft Office, Word, Outlook, PowerPoint to intermediate level and basic Excel.
  • Accurate typing and formatting
  • Ability to take responsibility for production of high quality/accurate work
  • Enthusiasm and commitment to provide exceptional support.
  • Previous experience of working in an office environment essential
  • Secretarial qualification an advantage
  • Must be able to cope with routine tasks

What's on Offer

With a fantastic benefits package including:

25 days holiday

Pension scheme after 3 months of employment

Life Assurance

Discretionary bonus

Medical - after one years service

This is sure to be an all round, great opportunity not to be missed out on!

Apply for this job

Click the Apply or LinkedIn button below or contact Elizabeth Mitchell quoting job reference 13679836
As you are using an Apple iOS device we are unable to offer you the CV upload function. Please apply with your Linkedin profile below or contact Elizabeth Mitchell quoting job reference 13679836