Role details

Purchase Ledger Administrator

Maidstone   •   £18,000 - £20,000   •  Permanent

Bullet points

  • Purchase Ledger Administrator
  • Dynamics

About Our Client

A successful organisation with further plans to expand the Purchase Ledger team.

Job Description

  • General Purchase Ledger Processing
  • Request copy supplier invoices where required
  • Process supplier invoices accurately and timely in line with coding requests supplied and invoice data (date, invoice number etc.)
  • Manually code supplier invoices where required ensuring inter-company database and nominal coding is relevant and correct
  • Set up new supplier records in line with the Group supplier on-boarding process
  • Obtain new supplier bank details via approved process and action any supplier bank account
  • changes
  • Liaise with suppliers via telephone and e-mail to resolve any outstanding issues
  • Provide copy invoice back-up to management accountants as required
  • Liaise with internal key stakeholders and deal with any queries in a timely fashion
  • Accurate and timely filing of supplier invoices
  • Opening, data stamping and sorting of daily post when required
  • Reconciliation
  • Ensure supplier statements are reconciled on a weekly/monthly/quarterly/annual basis as agreed and that un-reconciled items are followed up in a timely basis
  • Review and responsibility for the maintenance of the monthly aged creditor listing and the balances reported therein
  • Appropriate de-activation of supplier accounts where required
  • Payments
  • Preparing weekly payment Bacs runs ensuring that:-
  • Invoices are approved for payment in line with the current delegated authority matrix and
  • Supplier invoices are paid in line with the agreed supplier terms and
  • Remittances are sent out in a timely fashion
  • Making payment of invoices outside of the Bacs run, ensuring correct consideration is given to ensure that these are kept to a minimum and these are processed on the general ledger in a timely fashion
  • Refunds are chased in a timely fashion

The Successful Applicant

  • General Ledger Processing
  • Reconciliation
  • Previous experience of supplier statement reconciliations
  • Previous experience of raising payments in a purchase ledger function
  • Some general awareness of Bacs payment run if not used previously
  • Ability to challenge current practise/processes and assist in driving change
  • Organised
  • Good communicator
  • Able to work to deadlines
  • Good team player

What's on Offer

A competitive salary and benefits package.

Apply for this job

Click the Apply or LinkedIn button below or contact Ewan Quinn quoting job reference 13748654
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