Role details

Part-Time Teaching & Learning Admin

London   •   £16 - £22 per hour (£33,277 - £45,756)   •  Permanent

Bullet points

  • 12 month part time opportunity
  • Must have higher education experience

About Our Client

A university in Central London.

Job Description

Course/Programme Administration

  • Oversee and implement agreed recruitment, publicity and advertising to the designated courses/programmes. Arrange open days and summer schools for prospective students.
  • Organise the student induction week
  • Plan for the new and existing cohorts at start of session and all associated presentations, talks and surgeries for students.
  • Coordinate room bookings.
  • Update and brief academic/teaching staff on student application procedures and course/programme procedures.
  • Responsible for uploading and maintaining departmental content on Moodle.
  • Responsible for updating entries in the UCL prospectus, advertising materials, course/programme handbooks and the web

Student records and enquiries

  • Be the first point of contact for queries from staff and students, regarding regulations, timetabling and pastoral guidance, and provide advice on procedures, programme choice, financial implications etc.
  • Create and maintain current and historic student files and lists, to assist with strategic planning and recommendations.
  • Assist with general student welfare, referring students to others as appropriate.
  • Monitor attendance and engagement of students, keeping detailed records and taking appropriate action when required.
  • Liaise with appropriate Faculty and Registry Personnel in verifying and correcting student records - including liaison with the College Finance Office regarding student fee liability and debt collection.

Examinations and assessment

  • Manage all exams and assessment-related administration for students including the co-ordination of the production of examination papers. This includes securing papers set by academics internal and external to the Department, to deadline.
  • Co-ordinate project/course/programme submissions, marking and final reporting.
  • Service examination boards, including arranging meetings and minute taking and preparation of examination reports (such as preparation of marks and relevant statistics).
  • Collect and accurately record coursework marks during the academic session, monitoring student progress during the year and organising re-distribution once marked.
  • Act as Examination Liaison Officer in the department.

Committees, Meetings and Reports

  • Produce results reports and programme statistics for all designated courses/programmes and modules in the department (to inform committees, funding bodies, external audits and for university and departmental planning purposes).
  • Attend, contribute and service relevant committees, such as Teaching Committee, Recruitment, Exam Boards and Staff Student Consultative Committee (to include gathering agenda items, distributing paperwork, contributing to the meeting, taking and circulating minutes and ensuring that agreed actions are carried out by the relevant staff).
  • Arrange briefing of academic/teaching staff on relevant policies and procedures.

Administrative Support

  • The post-holder may be required on occasion to provide administrative support for teaching and learning matters in the Faculty
  • Respond to requests made under the Data Protection Act and Freedom of Information Act relating to designated courses/programmes.
  • Make arrangements for workshops, meetings, seminars and other events relating to the designated courses/programme as and when required.

The Successful Applicant

A candidate with higher education and exam board experience.

What's on Offer

£18-24 per hour.

Apply for this job

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