Role details

Part-time Receptionist

London   •   £20,000 - £24,000   •  Permanent

Bullet points

  • Part-Time Receptionist
  • Wednesday 1-6pm, Thursday and Friday 8.30am-6pm

About Our Client

Based near Covent Garden in the heart of London, this is a well-known, reputable business that has won multiple awards.

Experts in design, architecture and planning, they are successful and are looking for someone to become part of the team.

Present in locations such as London, New York, Singapore and Cardiff, they are experts in their field.

Job Description

The successful candidate will have the following duties/responsibilities:

Managing incoming calls, visitors, post, meeting rooms and staff movements.

Organising and co-ordinating the activities of the reception effectively and efficiently.

Catering for Board Room Meetings.

Management of the Equipment Store.

Office administrative responsibilities

Ability to work as part of an administration team, and provide additional assistance when necessary.

Answering and forwarding all incoming calls for the London office and overflow from other offices, efficiently relaying messages

Meeting and greeting visitors

Keeping reception tidy at all times

Co-ordinating meeting room bookings

Preparing refreshments and setting up projectors and laptops for meetings, and clearing the Board Room afterwards, making sure it is kept tidy at all times

Ordering lunches for meetings

Monitoring meeting bookings on daily basis to ensure that lunches and catering can be organised appropriately

Monitoring the enquiries inbox and forwarding e-mails to relevant staff member

Monitoring cleanliness and equipment in the ground floor kitchen

Monitoring general office refreshment supplies.

Opening and date stamping all post in the morning and distributing to team secretaries

Preparing labels for post

Ordering couriers and recording details

Monitoring staff attendance and movements

Liaising with reception/secretaries across the company

Ad hoc typing and filing

Updating CRM system (Spider) with contacts

Other duties suitable for the role

The Successful Applicant

For this position, you will need to demonstrate the following experience and personal qualities:

Previous Reception experience

Experience of working on a switchboard efficiently handling high volume of calls

Good typing speed

Well-spoken with a professional appearance

Conscientious person who is helpful and patient with a sense of humour

Excellent customer service

Ability to promote a positive image of the company to the customer

Excellent time keeping

Organised with attention to detail

Able to take responsibility for seeing a task through to completion

Able to work on their own initiative, as well as from instructions

Ability to cope under pressure and work within time constraints

Ability to multi-task and prioritise

Good interpersonal skills

Willingness to work as part of a team

What's on Offer

Working hours are Wednesdays 1:00pm-6:00pm, Thursdays and Fridays 8:30am-6pm with 1 hour lunch break on both days (22hrs per week)

Salary between 20-24k (Pro rata)

Apply for this job

Click the Apply or LinkedIn button below or contact Elizabeth Mitchell quoting job reference 13747361
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