Role details

Office Manager

Guildford   •   £32,000 - £37,000   •  Temporary

Bullet points

  • A temporary to permenant opportunity for an immediately available individual
  • Looking for an experienced office manager

About Our Client

An international organisation who are expanding into the UK.

Job Description

Office Manager - Guildford

Office Management:

  • Identify, negotiate with and manage vendors such as facility maintenance, services and office equipment
  • Liaise and manage relationships with outside entities including landlord and community agencies
  • Plan and execute office meetings, group outings and events including catering; assist with travel planning and booking as needed for outside attendees
  • Ensure a safe and well-maintained facility
  • Plan and implement office systems, layout and equipment procurement
  • Assist with emergency planning and related documentation
  • Manage the security system and maintain related records
  • Order and maintain office supplies
  • Review and approve invoices and resolve related discrepancies
  • Collaborate with Finance department
  • Maintain electronic and other files
  • Make travel arrangements
  • Plan, schedule and assist in preparation for meetings, events, etc.
  • Provide other related administrative support as needed including preparation of Power Point presentations and excel spreadsheets
  • Participate in meetings and prepare minutes for the same
  • Maintain strict confidentiality and integrity
  • Maintain monitoring equipment and perform PM's as required

Operations Support:

  • Receive and process the product
  • Upload data
  • Data entry of patient diary information
  • Provide information and documentation to the manager to mitigate any potential system issues or risk
  • Process recycling of devices and materials
  • Ensure compliance with documentation and calibration activities

Customer Service Responsibilities -

  • Provide superior customer service by troubleshooting customer/patient issues relating to product, services, and patient enrolment
  • Respond to inquiries, complete order fulfilment and provide information to external and internal customers and accounts
  • Maintain a positive attitude and working relationship with all customers, patients and associates
  • Register, fulfil and follow-up on home enrolment registrations
  • entry compliance and resolution
  • Outbound calls
  • Work with business partners in US Customer Service with on boarding accounts
  • Reaching out to accounts for escalations
  • registrations
  • Processing inventory requests
  • Adhere to corporate policy and privacy and security standards in the UK

The Successful Applicant

  • Bachelor's degree (B.A.) or one to two years related experience, and/or training or equivalent combination of education and experience.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organisation.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardisation exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

  • Intermediate to advanced knowledge of Microsoft Office Suite applications including Word, Excel, Outlook, and PowerPoint

  • Strong attention to detail

  • Time management, organisation and prioritisation skills are essential
  • Shows strong initiative; positive, outgoing and upbeat attitude

What's on Offer

A temporary to permanent opportunity for an immediately available office manager. This is a unique opportunity to be the forefront of a expanding business, launching in the UK.

Apply for this job

Click the Apply or LinkedIn button below or contact Evangeline Cody quoting job reference 13740441
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