Role details

Litigation PA

Glasgow   •   £24,000 - £24,500   •  Permanent

Bullet points

  • Glasgow
  • Urgent

About Our Client

A leading law firm in the city centre

Job Description

To provide effective and efficient PA support to primary fee earners together with support to other additional fee earners where allocated

MAIN DUTIES: To undertake the production of accurate correspondence and appropriate documentation (including any related matter ie mailslips, forms, couriers etc)

To draft correspondence on behalf of fee earner where appropriate

To use winscribe to its fullest advantage and maintain reliable service to fee earner

To create/amend large document work using track changes etc

To compile PowerPoint presentations and excel spread sheets as required

To compile an accurate note of minutes from meetings as required

To proof read documents to ensure accuracy is maintained

To liaise where necessary with WP in the production of WP documents, keeping fee earner advised of progress

To liaise/coordinate fee earner's diary (checking weekly, monthly and annual commitments in advance) and responding to enquiries relating to availability

To respond to invitations as required

To utilise online facilities to organise and communicate meeting arrangements

To identify, liaise and provide support in connection with procuring of IT assistance, equipment or presentation documentation for any meeting

To liaise and proactively act on behalf of fee earner with any member of staff or external client

To identify and plan fee earner's travel and hotel requirements

To work to stated deadlines and adjust priorities to accommodate changing needs

To update all fee earner contacts (including CMS/Marketing database) ensuring details are correctly logged

To support the team in Business Development as required

To undertake ad hoc administration (i.e. team training) as required

To understand and apply correct procedures for administration duties for fee earner

To utilise the firm's systems and procedures to fullest advantage

To communicate effectively with fee earner and/or line manager regarding workflow and ability to assist

To assist at meetings as required

To create and maintain effective working relationships with colleagues

To manage fee earners inbox/sent items as required

To undertake filing/scanning as required

To arrange and, as necessary, assist with photocopying/binding

To deal with clients and assist/redirect as required

To make new files

To complete pre bills

To update time recording records accurately

To use the Condeco (room booking) system

To complete CMS reporting as required

To provide assistance through the firm as required

To be proactive in seeking training where any need is identified

To undertake any other reasonable duties as requested by the fee earner or line manager.

The Successful Applicant

A candidate from a Legal PA or secretarial background

What's on Offer

A very competitive salary

Apply for this job

Click the Apply or LinkedIn button below or contact Victoria Armstrong quoting job reference 13487722
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