Role details

Legal Billings Manager

City of London   •   £50,000 - £60,000   •  Permanent

Bullet points

  • Supervisory billings role within an award winning law firm
  • Opportunity to shape and grow the team

About Our Client

My client is a top law firm with over 900 lawyers and 11 offices worldwide. They work with a number of the FTSE 250 clients and have continued to grow very quickly over the past few years.

Job Description

  • Supervise and train a team of Billing Coordinators; manage all day-to-day activities to ensure accurate and timely work product; assign, direct and monitor all work in progress, assign tasks and projects, oversee processes, address issues and provide resolution when needed
  • Interview and make hiring recommendations, evaluate staff performance, conduct performance evaluations, make salary recommendations and administer disciplinary action consistent with firm policy when possible
  • Ensure staff follow standard operating procedures, taking appropriate action when performance does not meet targets and objectives
  • Review and maintain client fee structures, rate changes, special billing requests and invoices to determine compliance with firm policies and procedures
  • Draft bills, ensure time and disbursements are billed accordingly, finalize drafts and perform other billing coordinator duties for assigned partners.
  • Act as a resource for others in the research and resolution of complex and/or escalated billing questions and discrepancies providing direction to issue client resolution
  • Review Partner bill drafts and e-mails prepared by Billing Coordinators prior to submission

  • Attend Partner meetings with Billing Coordinators to discuss outstanding invoices and strategy for collections; keep Partners and Associates informed of project(s) status

  • Review and update comments for reports distributed to the Finance Committee and Partners

  • Participate in weekly management meetings to discuss billing issues and ongoing projects, and to provide information and recommendations to assist with resolution of related issues

  • Generate, review, analyse and report on monthly, quarterly and yearly data as requested by Partners

  • Work on special assignments and analysis as needed

  • Perform other duties as assigned

The Successful Applicant

  • 4 to 6 years of billing experience in a large law firm required
  • Ability to effectively present information verbally and in writing
  • Ability to use an accounting calculator
  • Proficiency in MS Office Suite, particularly in Excel
  • High level of proficiency with Elite 3.8; strong knowledge of Whitehill
  • Strong attention to detail; ability to examine work for exactness, neatness and conformance to policies and procedures
  • Excellent analytical and problem solving skills
  • Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment
  • Ability to track, measure and manage performance
  • Must be able to effectively coach, mentor and train others to meet performance expectations
  • Flexibility to adapt to all work situations and work varied hours
  • 1 to 2 years of supervisory experience preferred
  • Familiarity with Crystal Reporting, IntelliStat, E-billing Hub, Multi-currency preferred

What's on Offer

  • Very competitive salary
  • Life Assurance
  • Private Medical/Dental Cover
  • Contributory Pension
  • Disgressionary Bonus

Apply for this job

Click the Apply or LinkedIn button below or contact Jamie Packham quoting job reference 13727749
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