Role details

In-house Legal PA - Commercial Real Estate

West London   •   £32,000   •  Permanent

Bullet points

  • My client is looking for a Legal PA to join their in house Real Estate team

About Our Client

the In-house Legal PA - Commercial Real Estate will join a leading well known international brand with offices in west london

Job Description

Key responsibilities:

  • Organise the teams diary, arranging appointments with both internal and external parties
  • Answer and screen all telephone calls, taking messages, dealing with queries
  • Managing incoming emails and taking action where necessary, highlighting important issues for General Counsel and Property Lawyer's attention
  • Organising flights, accommodation, venue bookings, refreshments and itineraries for meetings where required
  • Typing of relevant correspondence and maintenance of large e-filing and hard copy filing systems
  • Preparation of requested documentation for meetings, sourced from relevant contacts in the business
  • Typing amendments to and formatting property documents
  • Administration of original deeds and copy documents
  • Updating records of current matters and fees including the payment of invoices
  • Maintenance of CPD tracker for lawyers
  • Daily contact, acting as a communication link between the Legal Team, members of the Board and their PA's as appropriate
  • Managing business correspondence of a highly confidential and sensitive nature including reports, major projects etc
  • Meeting and greeting of all visitors for the team in advance of meetings
  • Dealing with any ad hoc administration requests that may arise including holiday/sickness cover for other secretaries within the business expenses, filing and photocopying

The Successful Applicant

Candidate requirements:

You will have

  • Previous Legal PA expertise, ideally supporting a team in Real Estate
  • Competent with Word and Excel and able to format and amend documents and spreadsheets
  • Expertise with managing and updating large e-filing and hard copy filing systems
  • Expertise with typing up and finalising external correspondence
  • Excellent communication skills with the confidence to manage and anticipate expectations
  • The ability to plan, organise and review activities to meet deadlines, re-prioritising when necessary
  • A proactive approach to organising others, with a sense of urgency
  • Excellent problem solving skills, remaining calm in demanding and pressurised situations
  • Strong written and numerical skills, with excellent attention to detail (PC Literate)
  • A professional approach at all times adopting a flexible approach to changing requirements, adapting style to suit different situations and people
  • Discretion when managing any sensitive or personal information, ensuring confidentiality is maintained

What's on Offer


Apply for this job

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