Role details

Finance Officer : Payroll, Banking and Admin

Surbiton   •   £22,000 - £28,000   •  Permanent

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  • Looking for an exciting new challenge in the public sector?
  • This brand new accounting opportunity is not one to miss...

About Our Client

The Association has a turnover of approximately £10 million per annum and employs approximately 520 staff and 180 volunteers. The Corporate Office staff provide support services to the Association, including Finance, Fundraising & Marketing, Human Resources, Property and Facilities Management, Health & Wellbeing Management, Children's and Youth Work management.

The Finance team maintain the Association's financial records using a computer based accounting package (currently Sage 200). Monthly management accounts are produced using a Sage compatible reporting package. Payroll is processed using ADP Freedom software, but it is expected that the software will be changed within the next year and the post holder would be involved in the transition project. The Association uses a range of software packages, including AMIS for the housing function within the Association, and Gladstone Plus 2 for most other operational functions. It is expected that in order to gain broad experience, the Finance Officers will rotate duties within the team periodically.

Job Description

Duties and Responsibilities:

Payroll (tasks supervised by Senior Finance Officer)

  • Prepare and distribute timesheets and summaries to line managers.

  • Collate, input and process payroll data, liaising with HR Department, line managers and payroll bureau as necessary.

  • Assist with payroll queries.

  • Assist with month and year end procedures.

Banks & Petty Cash

  • Reconcile all Cash Book accounts in Sage, including PayPal account.

  • Reconcile and post all petty cash accounts. Process reimbursements of petty cash, including bank inter-account transfers.

  • Ensure stock of cheque books, purchase orders, paying-in books, banking bags and other stationery items are recorded, distributed and replenished, as required.

  • Set up, maintain and reconcile prepaid cash cards. Use 'Webexpenses' to process claims and attend to any queries with their administration.

Nominal Ledger

  • Process loan/lease transactions in nominal ledger.

  • Process interdepartmental recharges.

Property Services Administration (tasks supervised by Head of Property Services)

  • Collate information for Energy Saving Opportunity Scheme carbon reporting and other similar information

  • Assist with analysis of property and maintenance expenditure including utilities

  • Update and maintain the buildings databases, Emapp, Crimson and Pilio and record KPIs from these.

  • General administrative duties including invoicing queries and liaising with line managers, external contractors and consultants


  • Cover other Finance Officers in the processing of sales and purchase invoices and, more generally, to learn the work of other areas in order to provide backup and assistance in case of sickness, holidays or when the department is busy.

  • In all tasks liaise as appropriate with managers in the various Centres and Departments to resolve queries, including making visits to Centres.

  • Assist in training non-finance staff in financial systems and procedures.

  • Play a full and active part in the Association's finance Staff Team, attending meetings as and when requested and taking minutes if required.

The Successful Applicant

The successful candidate must:

  • Have had experience in a similar role
  • Be hardworking
  • Be willing to learn and train on the job
  • Be looking for a new challenge

What's on Offer

As well as a competitive salary, my client is offering a fantastic career development opportunity within an innovative, dynamic finance team.

Based in their corporate, modern offices the hours will be 40 per week, generally worked during office hours of 9am to 5pm, Monday to Friday, subject to alteration.

Apply for this job

Click the Apply or LinkedIn button below or contact Emily Wastie quoting job reference 13763809
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