Role details

Finance Office : Accounts Payable

Surbiton   •   £22,000 - £28,000   •  Permanent

Bullet points

  • If you are looking for a new challenge in the Public Sector look no further!
  • This exciting accounting opportunity is not one to miss...

About Our Client

My client has just released an exciting opportunity to join their dynamic, innovative finance team and are looking for the right candidate! This is an exciting opportunity for a hard working individual with numerous growth opportunities to take advantage of.

They have a growing presence across the Royal/London Boroughs of Kingston, Merton, Richmond upon Thames and Hammersmith & Fulham as well as in Elmbridge in Surrey. Services delivered by the Association include bed spaces for over 300 people in housing need, health and wellbeing services, youth support and advice, education and training, and children and families work.

The Association has a turnover of approximately £10 million per annum and employs approximately 520 staff and 180 volunteers. The Corporate Office staff provide support services to the Association, including Finance, Fundraising & Marketing, Human Resources, Property and Facilities Management, Health & Wellbeing Management, Children's and Youth Work management.

The Finance team maintain the Association's financial records using a computer based accounting package (currently Sage 200). Monthly management accounts are produced using a Sage compatible reporting package. The Association uses a range of software packages, including AMIS for the housing function within the Association, and Gladstone Plus 2 for most other operational functions.

Job Description

The job role itself entails:


  • Receive and process (including checking and/or coding) purchase orders and supplier invoices. Invoices to be sent out to centres for authorisation and coding.
  • Process and schedule BACS payment runs, cheque payment runs and cheque requisitions relating to the purchase ledger, including sending out remittance advices and posting payments into Cash Book.
  • Set up and process direct debit and standing order payments.
  • Reconcile supplier statements and purchase ledger accounts.
  • Maintain the purchase ledger - keeping suppliers' details up to date.
  • Attend to supplier queries and liaise with centres regarding purchase ledger queries.
  • Process and manage accruals and prepayments raised from purchases.
  • Assist in the development and implementation of a new automated procurement system and other systems as introduced.
  • Ensure that VAT is correctly accounted for.

Cash Book

  • Process BACS/cheque requests.
  • Liaise with banks regarding purchase ledger payments, other queries.
  • Process Corporate Charge Cards (monthly) and ensure accrued balances are correct. Use 'Web expenses' to process claims and attend to any queries with their administration.


  • Cover other Finance Officers in the processing of income, sales invoices and, more generally, to learn the work of other areas in order to provide backup and assistance in case of sickness, holidays or when the department is busy.

  • In all tasks liaise as appropriate with managers in the various Centres and Departments to resolve queries, visiting Centres as required

  • Assist in training non-finance staff in financial systems and procedures.

  • Play a full and active part in the Association's finance Staff Team, attending meetings as and when requested and taking minutes if required.

The post-holder is required to act, at all times, in accordance with statutory and regulatory requirements, the Financial Regulations of the Association, the Equality's and Diversity Policy and any other relevant policies and procedures of the Association

Undertake other duties, of a similar professional nature, at the request of the line manager.

The Successful Applicant

The successful candidate must:

  • Have had some experience in a similar role
  • Have common sense
  • Have Excel skills (V Look Ups, Pivot Tables)
  • Be hardworking

What's on Offer

My client is offering a competitive salary and the opportunity to grow within a new, exciting role.

Apply for this job

Click the Apply or LinkedIn button below or contact Emily Wastie quoting job reference 13763759
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