Role details

Finance Administrator

City of London   •   £9 - £11 per hour (£18,719 - £22,878)   •  Temporary

Bullet points

  • Working for a award winning media agency
  • 6 month fixed term contract

About Our Client

My client is looking for an enthusiastic Finance Administrator to contribute towards the day-to-day running of the Finance resource.

You will provide support to the Finance Team, providing an administrative service that includes data input, purchase ledger maintenance, arrangement and reconciliations of payments.As Finance Administrator you will be the main point of contact regarding payment requirements from staff and suppliers. Because of this, a strong personality and excellent communication skills are key. The successful candidate will also be well organised with a proactive approach to their work.

This will be based in the City of London

Job Description

Finance Administrator, City of London

Roles and Duties

Purchase Ledger:

  • Ensure purchase orders authorisation
  • Maintain supplier accounts within the Finance system
  • Stamp, code and input all purchase ledger invoices
  • Matching of supplier invoices to purchase orders and freelance timesheets
  • Gain internal authorisation of all invoices and chase any outstanding ready for payment run
  • Prepare and posting of payments
  • Email out remittance advices after a payment run (weekly)
  • Reconciling supplier statements
  • Dealing with supplier queries & calls
  • File paper and electronic supplier Invoices
  • Corporate Credit Cards
  • Review online credit card statements weekly
  • Code credit card purchases to appropriate nominal accounts and post into finance system
  • Reconcile postings with monthly statement and receipts of each of the Directors' cards
  • Assist with orders using the company credit card and PayPal accounts
  • Sales Ledger:
  • Register freelance timesheets on a weekly basis to assist in the control of contractor costs
  • Allocate all chargeable printing costs to client projects
  • Transfer the time and costs where necessary during monthly billing cycle.
  • Filing of sales invoices
  • Reconciling bank statements to receipts on a daily basis
  • Control Reconciliations:
  • Weekly staff overtime report for HR
  • Maintaining contractor costs control spreadsheet on a weekly basis
  • General Duties:
  • Opening and distributing Finance post
  • General filing
  • Provide internal support for colleagues with finance-related issues
  • Chasing timesheets on a weekly basis
  • Set up of new staff on finance system and provide training where necessary
  • Responsible for maintaining the petty cash tin
  • HR Admin:
  • Updating the online HR system - monitoring staff sickness and uploading of documents
  • Managing the admin involved with the annual review process - sending and filing of forms and relevant paperwork

The Successful Applicant

This is an excellent opportunity for someone who is in the early stages of their finance career.

This would be suited to an AAT studier but candidates looking to study towards their ACCA/CIMA qualifications will also be considered.

The successful candidate MUST be immediately available and can interview/start at short notice.

What's on Offer

The successful candidate will be paid between £9-11 per hour.

Apply for this job

Click the Apply or LinkedIn button below or contact Ashley Roope quoting job reference 13764675
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