Role details

This position is now filled

Facilities Coordinator (Regional)

South East England   •   £25,000 - £33,000   •  Permanent

Bullet points

  • Facilities Coordinator required to look after the South East Region
  • Will spend 3 days on site visits and 2 sites office/home based

About Our Client

The client is a reputable world wide insurance company. As the Facilities Coordinator (Regional), you would be responsible for the facilities management of the offices in the South East region.

Job Description

  • Inspect all sites within your area on a regular basis to identify any maintenance or cleanliness / aesthetic issues and H&S issues, generally ensuring sites are kept neat and tidy and safe
  • Develop key relationships and maintain across the support functions
  • Manage all compliance and issues in relation to Facilities ensuring appropriate compliance with legislation, code of practice, directives and regulations
  • Co-ordinate all H&S requirements including permits to work, method statements, risk assessments, DSE and work station assessments, fire drills and other general H&S audits to ensure compliance with relevant internal and H&S legislation
  • Ensure that the maintenance programme of key building components is carried out effectively to prolong the life cycle of the building and to reduce future risk/cost to employees/the Firm
  • Act as the main point of contact for all FM and associated H&S matters and escalate as appropriate
  • Develop and promote the Facilities department within the organisation to improve service delivery internally and solicit/disseminate feedback as appropriate to enhance customer perception of FM Service Delivery ensuring any required changes are implemented as and when authorised
  • Monitor Service Level Agreements and Key Performance Indicators for each of the outsourced contracts. Managing issues with suppliers at a local level and escalating breaches to Regional Facilities Manager and Facilities contracts team
  • Maintain site plans, records and log books as appropriate
  • Deliver minor projects related to internal churn, space management, energy and waste management and M&E / infrastructure works
  • Issue access control cards and monitor operation of all electronic security systems
  • Respond to all queries received through the helpdesk and issue work orders as appropriate, logging performance against defined internal and external response levels
  • Create and maintain records of purchase orders issued, match invoices to approve for payment
  • Build and develop relationships with all suppliers, service providers and all staff supported, especially cultivating key points of contact
  • Ensure that the Company's Disaster Recovery/Business Continuity Plans are implemented and maintained within the identified FM remit and that you fully understand FM's responsibilities within the CDR/BCP
  • Ensure that the Company's Health & Safety policy is upheld

The Successful Applicant

To be considered for this position, you must have:

  • Experience of managing a property portfolio
  • A strong knowledge of Facilities Management processes and Health and safety policies
  • Experience in a similar position

What's on Offer

This is an excellent opportunity for the right candidate. If you have the experience above please apply now!