Role details

Expenses Administrator

Maidstone   •   £18,500 - £19,500   •  Temporary

Bullet points

  • Expenses Administrator
  • Maidstone

About Our Client

Accounting and Finance - Maidstone - Financial Services

Job Description

  • General Employee Expenses Processing
  • Ensure employee expense claims adhere to the Travel Expenses policy and challenge expense claims where necessary
  • Ensure all required employee expenses have receipts evidence
  • Process employee expenses accurately as per the defined nominal coding
  • Manually code employee expenses where required ensuring inter-company database and nominal coding is relevant and correct
  • Set up new employee records in line with the new employee on-boarding process
  • Obtain new employee bank details via approved process and action any employee bank account changes
  • Liaise with employees and authorisers via telephone and e-mail to resolve any outstanding issues
  • Liaise with key internal stakeholders to resolve any issues in a timely manner
  • Accurate and timely filing of employee expenses
  • Opening, data stamping and sorting of daily post when required
  • Reconciliation
  • Review and responsibility for the maintenance of the monthly aged creditor listing for employee expenses and the balances reported therein
  • Appropriate de-activation of employee accounts where required
  • Preparing weekly payment Bacs runs ensuring that:-
  • Employee expenses are approved for payment in line with the current delegated authority matrix expenses are paid in line within the agreed internal terms and Remittances/email confirmation are sent out in a timely fashion
  • Making payment of employee expenses outside of the Bacs run, ensuring correct consideration is given to ensure that these are kept to a minimum
  • Payments made outside of the Bacs run are processed on Dynamics via the purchase ledger in a timely fashion
  • Bacs and payment returns into the office bank account are processed on Dynamics via the purchase ledger in a timely fashion
  • Ad hoc project work as require

The Successful Applicant

  • General Ledger Processing
  • Payments Ability to challenge current practise/processes and assist in driving change
  • Previous administration skills
  • Organised
  • Good communicator
  • Able to work to deadlines
  • Good team player

What's on Offer

A Competitive Salary and Benefits Package

Apply for this job

Click the Apply or LinkedIn button below or contact Ewan Quinn quoting job reference 13748702
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