Role details

Assistant Buyer

Gravesend   •  Permanent

Bullet points

  • Study support for CIPS
  • Previous supply chain experience advantageous

About Our Client

A large organisation with a global exposure.

Job Description

The Assistant Buyer will be required to expedite and administer all systems and processes to successfully support the Procurement Department and the wider organization to deliver the following in the most cost effective way:

  • Process and release stock and manual orders for direct and indirect materials and services
  • Obtain quotations in support of all low value purchase orders (LVPO's) for the organization and process the necessary paperwork
  • Understand and comply with all relevant policies, procedures and controls to meet internal audit requirements and segregation of duties
  • Analyse and police face approved invoices and work with relevant stakeholders to reduce the level below agreed targets
  • Set up and maintain pricing files and source lists within SAP
  • Assist in the investigation of supplier complaints and provide feedback to relevant stakeholders
  • Investigate invoice queries and request credit notes where applicable
  • Monitor supplier performance to agreed criteria
  • Assist the Indirect Buyer with administrative tasks such as car fleet management, company travel and small spend areas
  • Provide support and cover for the Procurement Department as necessary

Detailed Job Specification

  • Manage the negotiation and bidding process for the cost effective procurement of all low value purchases working closely with the budget holders to scope out the correct specification and quality requirements.
  • Apply relevant Company policies, procedures and controls to meet audit requirements.
  • Research, review and propose alternative suppliers or products to best meet requirements.
  • Establish and maintain excellent working relationships with suppliers and internal customers to achieve the optimum result for the company.
  • Utilise tools, analysis and research to maximise the impact of a successful negotiation.
  • Negotiate optimum contract terms & conditions with suppliers to maximize the benefits to the Company.
  • Apply all relevant health, safety & environmental rules within own work environment as well as in negotiation and supply from Suppliers.
  • Assist with investigation and resolution of any complaints or quality issues giving relevant feedback to Suppliers and internally as appropriate.
  • Review, measure and analyse Departmental results or Supplier accounts creating and issuing reports on a weekly or monthly basis as necessary.
  • Measure and record procurement savings as a result of negotiation or avoided cost.
  • Provide assistance, cover and support for the Procurement Department as well as support for other non-UK Divisions.
  • Manage the process and procedures for raising Low Value Purchase Orders (LVPO), rationalize spend and suppliers as well as analyse and police face approved invoices.
  • Apply continuous improvement, lean techniques and cost effective solutions to meet and/or exceed Departmental Goals and Objectives

The Successful Applicant

  • Ideally candidates should be educated to degree level or above
  • Candidates who are studying towards a certificate or Diploma from Chartered Institute of Purchasing and Supply will be preferred (CIPS)

What's on Offer

  • Study support CIPS
  • Parking
  • Pension
  • 20 days annual leave + 8 days bank holiday
  • Subsidised canteen
  • Working hours M-F 8:30-17:30

Apply for this job

Click the Apply or LinkedIn button below or contact Pam Bath quoting job reference 13757939
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