Role details

Accounts Payable Manager

Woking   •   £30,000 - £35,000   •  Permanent

Bullet points

  • Accounts Payable Manager
  • Accounts Payable Manager

About Our Client

Our client a market leading business based in Woking, Surrey are currently recruiting for an Accounts Payable Manager to join their team, due to Finance being centralised to the Woking office

Job Description

As an Accounts Payable Manager based from the Woking, Surrey office you will be responsible for:

The Accounts Payable Manager will be responsible for overseeing the processing and payment of all supplier invoices and staff expenses within the UK Shared Services remit. This will include the management of Purchase Requisitions, Purchase Orders and receipting of non-stock goods and services, through to the matching of invoices, the timely payment to suppliers, and the accurate recording and reconciliation of creditor balances within the GL. Initially this role will also involve the setting up of the department, recruitment of staff, and helping to establish robust and reliable processes.

Finance Policy and Controls

  • Ensure compliance with the accounting policies,
  • Ensure compliance with Sarbanes-Oxley (SOX) internal control requirements.
  • Assist with internal and external audits
  • Full accountability for Creditor balance sheet reconciliations on a monthly basis.

Financial Operations and Shared Services

  • Ensure efficient and effective, "right first time" processing of supplier invoices into the General Ledger.
  • Ensure that all supplier balances on the accounting systems reconcile to supplier statements.
  • Responsible for the output and quality of services provided by the Accounts Payable team to key customers (including Suppliers, Employees, Management and Regulatory Bodies, etc.)
  • Matching of invoices to Purchase Requisitions / Purchase Orders, goods and services receipting.
  • Ensure that invoices are properly authorised and coded.
  • Control and management of Vendor Master Data. Ensuring that new vendors are properly authorised, dormant vendors removed, and Vendor changes are properly controlled and authorised.
  • Agreement of Service Level Agreements with internal customers and management of processes to the agreed service levels.
  • Measuring performance through metrics and key performance indicators (e.g. ageing of supplier balances, invoice processing TAT, % invoices matched first time to Purchase Requisition / Purchase Order. Etc.)
  • Ensuring that payment of invoices and expenses are in line with Accounts Payable policy, (e.g. not too early and not too late).
  • Ensuring other company policies are adhered to (e.g. expenses policy, approval matrix, financial guidelines, etc.)
  • Ensuring that local tax and statutory legislation are adhered to
  • Working and liaising closely with the general ledger team, and other appropriate teams.

Business Optimisation / Insights

  • Develop, plan, assess and drive the transition management of processes into the Shared Services Centre.
  • Review of existing processes, structures, and systems with a focus on simplifying.
  • Driving of end-to-end standardisation of processes across the various ERP systems.
  • Support implementation of enabling technologies, e.g. supplier invoice workflow and scanning initiatives.

Business Excellence

  • Leading and motivating the Accounts Payable team.
  • Work effectively with other teams within the Shared Services Centre.
  • Required to accurately record and control a large number of invoices and payments whilst working to tight deadlines
  • Ensure team members are adequately trained in the various ERP systems

The Successful Applicant

  • Experience managing or team leading an Accounts Payable or other team is highly desirable
  • Shared services center experience desirable, but not essential
  • Experience with building and developing teams desirable
  • Experience with ERP systems. SAP/JDE experience is preferred but not essential
  • "Roll up your sleeves" and can-do attitude, energetic, forward-thinking leader with strong ability to multi-task.
  • Experience with change management desirable
  • Strong customer service focus.
  • Ability to think analytically, focus on the big picture, yet to be able to drill into the detail and understand the impact. Understand how the business works and the upstream and downstream activities that impact and are impacted by Accounts Payable.

What's on Offer

Salary £30,000 - £35,000, Benefits include: Pension, Health care, 25 days holiday, Free Parking on-site

Apply for this job

Click the Apply or LinkedIn button below or contact James Quinn quoting job reference 13748134
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