Role details

Accounts Payable Assistant

Croydon   •   £22,000 - £25,000   •  Temporary

Bullet points

  • 12 Month AP Contract
  • Immediate Start

About Our Client

Our client is a well known and growing brand based in Croydon looking to add an Accounts Payable Assistant to their Accountancy team

Job Description

Our client is looking to add an Accounts Payable Assistant to their Accountancy team in Croydon

  • Ensure that all electronic payment files generated by feeder systems are checked and uploaded into the payment system in line with the payments schedule, and any upload failures are investigated and resolved.
  • Prepare and process batch payment files for telephone costs etc.
  • Ensure that all supplier invoices quote a valid PO number and have been approved by the Business where applicable in regards to the supply of Service/Goods.
  • Ensure that all supplier invoices without a PO are suitably authorised and signed at the correct level. Ensure that where there should in fact be a PO, this is raised by the person responsible for the purchase and is approved.
  • Ensure that all Internal Payment requests (Cheque/BACS Requisitions) are correctly authorised and processed promptly.
  • Ensure the correct Account Coding and VAT treatment on all expense invoices.
  • Investigate and resolve any unapproved PO's
  • Monitor and resolve outstanding PO Items to Follow Up
  • Investigate aged Purchase Orders which remain un-invoiced and establish whether the Order is still pending, a supplier invoice needs to be obtained, or can be cancelled.
  • Research and resolve invoice discrepancies and issues.
  • Send Remittance Advices and deal with payment queries.
  • Resolve significant issues such as final demand letters etc. promptly and efficiently.
  • Monitor Direct Debits taken by suppliers and ensure that Invoices are obtained to match all payments taken, are valid and approved as applicable, and are processed and matched off.
  • Track staff expenses, distribute statements and ensure expenses reports are completed correctly and returned by all cardholders within company guidelines and timescales.
  • Process Expense reports ensuring correct Account coding and VAT treatment.
  • Prepare and process remittance proposals for all types of supplier invoice payment runs, in line with the payments schedule.
  • Monitor and resolve Supplier Accounts with Open Items.
  • Create Payment files after remittance proposals have been confirmed, checked and authorised, uploading BACS files to the BACS software application.
  • Distribute/Send out cheques.
  • Upload daily/monthly Direct Debit files to the BACS software application, ensuring the use of the correct BACS application for all files uploaded.
  • Investigate and resolve BACS returns, missing cheques etc. ensuring lost cheques are 'stopped' with the bank before reissuing payments.
  • Administration for Company Cardholders, including new card applications, amending limits, investigating and resolving declined transactions etc.
  • Prepare and process BIF for the receipt of Travel Claims 'Recoveries' cheques.

The Successful Applicant

A successful candidate will need proven experience in an Accounts Payable role, with good knowledge of general accounting procedures

What's on Offer

Salary £22,000 - £25,000


Apply for this job

Click the Apply or LinkedIn button below or contact Alex Smith quoting job reference 13692425
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