Role details

Accounts Assistant - AP

Sunbury-On-Thames   •   £12 - £13 per hour (£24,958 - £27,038)   •  Temporary

Bullet points

  • Are you able to start right away?
  • Can you work in the Sunbury area?

About Our Client

My client is a well established business in the construction industry. They are currently expanding their finance team and require an Accounts Assistant to join them on a temporary to permanent basis.

This is a great opportunity to work for a brilliant business.

Job Description

The role will involve:

Purchase Ledger (Supplier & Subcontractor)

  1. Process external and intercompany purchase invoices and credit notes on the company system BAAN including matching with purchase orders, checking, ensuring VAT is correct and obtaining authorisations where necessary
  2. Reconcile supplier statements and identify any missing invoices for follow up with suppliers
  3. Process subcontractor invoices including verification of new subcontractors with HMRC
  4. Review and close down unwanted PO lines in consultation with the actual buyer and resolve queries if any
  5. Setting up of new supplier account on BAAN using the relevant form and continuous update of supplier master data including payment terms
  6. Process weekly BACS payment runs as per agreed payment terms
  7. Review invoices in register which are more than 60 days old and take corrective action
  8. Scanning and filing of purchase ledger invoices and staff expense claims to respective folder
  9. Maintenance of payment cash book and daily bank reconciliation
  10. Reconciliation of intercompany supplier accounts during the month end process
  11. Monthly submission of CIS return to HMRC
  12. Process intercompany payments through Netting system

Staff Expense Claims

  1. Check expenses and receipts to ensure they're accurately recorded and the supporting documentation is adequate i.e. VAT invoice where applicable. Ensure that expenses comply with HMRC legislation and raise any queries with the Finance Manager in a timely manner.
  2. Administration of Barclaycard account including monthly submission of supporting documents and statement by staff

Sales Ledger

  1. Allocation of cash received from customers
  2. Maintenance of receipt cash book and daily bank reconciliation
  3. Handling of accounts receivable queries

Month and Year-end Accounts

  1. Assist with financial accounting activities especially at month end - prepayments, accruals etc.
  2. Preparing the monthly bank reconciliation for review by the Finance Manager
  3. Assist the Finance Manager in preparing the Year‐end audit file to ensure that all information is ready and available in time for the statutory audit.
  4. Reconciliation of Balance Sheet control accounts and raise any discrepancies or issues to the Finance Manager in order that a timely resolution can be identified


  1. Assist with the administration of the company vehicle fleets including fuel cards
  2. Assist with the implementation and testing of a new staff expense claim system
  1. Assist the Finance Manager and the Finance Director with any other duties as required
  2. Posting of journals and treasury transactions

The Successful Applicant

I am seeking candidates that:

  • Can start right away
  • Can get to Sunbury on a daily basis
  • Have good excel skills
  • Have good accounting principles knowledge
  • Have experience working In a high volume role

What's on Offer

  • £12-13 p/hr
  • Chance of a permanent role
  • Opportunity to get involved with month end accounting

Apply for this job

Click the Apply or LinkedIn button below or contact Charlotte James quoting job reference 13745104
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